Grants Administration


Cecilia Stodd, Room 1125,, 608.262.4561

  • To prepare and submit a proposal
  • To apply and submit applications for a fellowship
  • To prepare and submit a progress report
  • To process industry contracts, Material Transfer Agreements (MTAs), and Confidentiality Agreements (CDAs)

Tim Kachel, Room 1127, tkachel@chem.wisc.edu608.262.3780

  • To project grant expenditures
  • To apply for a no-cost extension
  • For all financial analysis of your funding

Non-Sponsored Awards, Gifts, and Donations
Pat Egan, Room 1128,, 608.262.1487

  • To clarify gift criteria
  • To accept a gift
  • To set up a UW Foundation account
  • Any questions relating to UW Foundation expenditures

Grant Proposal and Progress Report Timing

  • When planning to submit a new proposal or progress report, or apply for a fellowship, please contact Cecilia Stodd 3 weeks prior to the submission deadline.
  • All proposals must be finalized and submitted to Cecilia 3 days prior to the submission deadline. This will ensure staff are available in the Dean's office to review and submit to RSP.

Why plan ahead?

  • During NIH and NSF unsolicited proposals deadline windows, we have had as many as 14 proposals to submit just in the Chemistry Department. 
  • L&S has 40 departments submitting proposals at the same time as Chemistry. The L&S grants office closes at 4 p.m. daily.
  • Research and Sponsored Projects (RSP) makes the final approval before proposals are released. The RSP grants office closes at 4:30 p.m. daily.
  • Sometimes there are problems! Grants submissions systems can slow down due to high traffic rates. Also, the L&S grants office or RSP may catch last-minutes errors or omissions and request revisions prior to final submission.

Additional Resources